Compliant Websites and Emails

01.01.07

Compliant Websites and Emails

Contact - Lindsay Lee, Associate

Readers are reminded that regulations which came into force back in January this year widened the rules on company identification on websites, order forms, emails, faxes and other electronic communications.

Under the Companies (Registrar, Languages and Trading Disclosures) Regulations 2006 (which came into effect on 1 January 2007) companies must now post relevant company details on websites, order forms and e-mails, faxes and other electronic communications.

The relevant company details are:

  1. the company's name
  2. place of registration
  3. registration number; and
  4. the address of its registered office (as listed in Companies House records)

In the case of an investment company, the fact that it is such a company must also be included.
In the case of a limited company exempt from the obligation to use the word 'limited' as part of its name, the fact that it is a limited company should also be included.

The information referred to in (i) to (iv) above was already required by the Companies Act 1985 to be on business letters, but is now also required to be on websites, order forms and electronic communications. The specified information does not have to appear on every page of a website, and may for example be put on an "about us" or "legal information" page.

What you should do to be compliant:

If you haven't already done so, you should make sure that your company details (as defined above) are included on:-

  • all company websites and order forms; and
  • all e-mails, faxes and other electronic communications.